What we take care of
- Ribbon and plaque
- Reception drinks
Inauguration
Inauguration of a public facility
Bringing together councillors, residents, contractors and press.
- Three to six months
- On site
Public events
Organising a town hall or local authority event
For town halls, SOST’N produces inaugurations, New Year receptions, community festivals and delegation visits.
Costed reply within 24 hours
The formats we produce
Known pitfalls, therefore avoided.
What we take care of
- Floor plan
- Stage, lectern, screening
New Year
New Year reception
Residents, staff, local stakeholders: prepared from the autumn.
- Elected officials, staff, residents
- January
What we take care of
- Permit application
- Security arrangements
Community
Community festival, event open to the public
Public space: permits, security, crowd flow, fallback.
- Public space
- General public
What we take care of
- Bilingual programme
- Accommodation and transfers
Delegation
Hosting a delegation
Schedule built on the guests’ list of names.
- Official delegation
- Two to three days
What we take care of
- Sound and lighting control
- Badges and sign-in
Congress
Congress, symposium, official session
Agenda, quorum, filming, official minutes.
- 300 to 400 people
- Equipped venue
What we take care of
- Venue search
- Written report
Staff
Staff seminar, department away day
The running order matters more than the venue.
- Staff and managers
- One day
The mayor’s New Year reception: the calendar, counted backwards
New Year wishes are presented in January, until the end of the month by custom. They are prepared from the autumn.
September or October: date and venue
Date set with the mayor’s office, hall booked, authorisation requested if a sports hall changes use. Audiences chosen: residents, staff, local stakeholders.
November: guests and invitation card
Guest list consolidated with the departments, card designed to the local authority’s brand guidelines, notice ready for the December newsletter.
Early December: invitations
Cards received at least three weeks before the ceremony, year-end holidays included. Online registration for residents if capacity requires it.
December: speech and screening
The mayor’s office writes the speech, we set its length. The review of the year is edited from the departments’ images, music declared, subtitles included.
The week before: plan and run-through
Seating plan, reserved seats, accessibility checked on site, speech rehearsed with the screening.
On the day: welcome
Set-up in the morning, tests in the afternoon, welcome desk and cloakroom on time, drinks or king cake after the speeches.
Costed reply within 24 hours
Request a quoteNew Year wishes to residents or to staff, in a sports hall or a multi-purpose hall
Two audiences, two tones, often two dates. A hall to make fit for a ceremony in a single day, and accessible to all.
- Wishes to residents: open to all, in the evening or at the weekend, speech, review of the year, drinks.
- Wishes to staff: during working hours, regional, departmental and municipal long-service medals, retirements acknowledged.
- Wishes to local stakeholders: associations, businesses, public bodies, by named invitation.
- Sports hall: floor protected, change of use authorised by the mayor under article GN 6 of the French fire safety regulations, within the deadline set by the municipality.
- Sound and light: speakers spread through the space, sports lighting off, heating on early in January.
- Accessibility costed in the quote: continuous route, reserved seats with a companion seat, hearing loop, sign language interpreter, subtitled screening.
In a small municipality, a single ceremony may bring all three audiences together: shorter speech, medals presented first, new residents welcomed by name.
Before an election, article L. 52-1 of the French electoral code applies: the ceremony keeps its usual form, with no promotion of the local authority’s achievements.
What a town hall event really demands
Public-sector constraints settled in advance, one single contact to hold them.
- Imposed calendar: council resolution, diary, call for projects.
- Public budget: line-by-line quote, never a flat fee, point of no return announced.
- Protocol: speeches, flag display, seating plan.
- A single contact, from the file to the day itself.
- Suppliers chosen, engaged and chased on your behalf.
- The unexpected handled: cancellations, weather, delays.
SOST’N, and what we can say about ourselves
Our clients keep their image. The volumes remain.
- 35+events produced a year
- 300 to 400people welcomed at large-scale events
- €10Mof events produced by SOST’N
- Since 2019the managing director has produced events
Related pages
Further reading
Public events
A date already set?
Date, headcount, budget: costed reply within 24 hours. +33 6 95 06 53 54.